Simple Steps to Perfect Schedules
Our intuitive process makes creating and managing academic timetables effortless. Follow these 9 simple steps to get started.
9 Steps to Perfect Scheduling
Follow our guided walkthrough to go from setup to a fully optimized, conflict-free timetable.
Sign Up & Setup
Create your secure account and set up your institution profile. Add basic information about your school or university.
- Quick registration process
- Institution profile setup
- User role configuration
- Security settings
Define Time Periods
Create your time slots by defining start and end times for each period. Set up breaks and lunch periods as needed.
- Flexible time slot creation
- Break and lunch periods
- Different schedules for different days
- Holiday and vacation handling
Add Subjects & Courses
Enter all the subjects and courses offered by your institution. Organize them by departments or grade levels.
- Subject categorization
- Course prerequisites
- Credit hour assignment
- Department organization
Manage Teachers & Staff
Add teacher profiles with their availability, preferences, and subject expertise. Set working hours and constraints.
- Teacher availability tracking
- Subject expertise mapping
- Workload preferences
- Substitute teacher management
Create Classes & Assign Teachers
Set up classes with their subjects and assigned teachers. Define how many lessons each subject needs per week.
- Class and section setup
- Subject assignments
- Teacher assignments
- Weekly lessons per subject
Generate Schedules with AI
Let AI create conflict-free timetables automatically. Type plain-English instructions like "Maths in the morning" and it fills every empty period while respecting teacher availability and subject limits. Review before saving.
- One-click AI timetable generation
- Plain-English instructions
- Automatic conflict detection
- Review and approve before saving
Share & Collaborate
Share schedules with teachers, students, and administrators. Export to PDF or Excel and manage access permissions.
- Secure sharing options
- PDF and Excel export
- Access control
- Real-time updates
Substitution Management
Pick the absent teacher and the day to see who is free in each of their periods, with same-subject teachers highlighted, then email the substitute the details in one click.
- Free teachers listed per period
- Same-subject teachers highlighted
- One-click email to the substitute
- Weekly timetable stays unchanged
Exam Timetable Creation
Create exam types such as Mid-term or Final with their dates, then schedule each class's subjects inside that window. A subject already scheduled for a class can't be added twice.
- Exam types with start and end dates
- Each class's own subjects
- No subject scheduled twice per class
- Printable PDF exam timetable
Why Choose Our Process?
Our streamlined approach eliminates the complexity of traditional manual scheduling.
Save Time
Reduce scheduling from days to minutes with intelligent automation.
Eliminate Conflicts
Automatic conflict detection prevents double-bookings and clashes.
Easy Collaboration
Share live schedules with teachers, students, and admins instantly.
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