Download any class or teacher timetable as a print-ready PDF or an editable Excel file in two clicks, plus how to get CSV and when to share a live link.
Written by Muhammad Huzaifa, Founder of Academic Scheduler · Updated October 2026 · Insights from 350+ school onboardings
A timetable is only useful if the people who need it can see it. Teachers want a copy for the staff room, class teachers pin one on the classroom wall, the office keeps a spreadsheet for planning, and parents ask for one at the start of every term. Each of those needs a different format.
Academic Scheduler lets you export any class or teacher timetable in the format that fits the job. This guide explains which formats are available today, how to export, and which one to choose.
Which formats can you export a timetable in?
Academic Scheduler exports every class and teacher timetable as a PDF (A4 landscape, ready to print) or as an Excel workbook (.xlsx) you can edit, sort or reuse in other systems. For a copy that never goes out of date, you can also share a password-protected live link instead of a file.
An earlier version of this post mentioned a separate CSV option. Today the app offers Excel (.xlsx) instead. If another system needs a CSV file, open the Excel export and use Save As → CSV in Excel or Google Sheets.
| Format | Best for | What you get |
|---|---|---|
| Printing, notice boards, emailing to staff and parents | A4 landscape table with a title, period times, subject and teacher (or class) in each cell, the date it was generated and your school name | |
| Excel (.xlsx) | Editing, reports, reuse in other systems | A "Timetable" sheet with days as rows, periods (with start and end times) as columns and a formatted header |
| CSV (via Excel) | Systems that only accept CSV | Open the .xlsx and save it as CSV |
| Share link | Anyone who needs the latest version | A password-protected web page that always shows the current timetable |
How to export a timetable step by step
- Log in and open Schedules.
- Choose the Class Timetable or Teacher Timetable tab and select the class or teacher.
- Make sure Edit Mode is off (the Download button is hidden while editing).
- Click Download and choose Download as PDF or Download as Excel.
- The file saves to your device, named after the class or teacher, for example Grade 10 - A-Timetable.pdf.
Repeat for each class or teacher you need. Class exports show the subject and teacher in every period (all teachers, if a period is co-taught); teacher exports show the subject and the class.
PDF or Excel: which should you use?
Choose PDF when the timetable is final
PDF keeps the layout fixed on any device and prints cleanly on A4. It is the right format for the classroom wall, the staff-room board and attachments to parents. Because it includes the date it was generated, staff can tell at a glance whether a printout is current.
Choose Excel when you need to work with the data
Excel is better for office tasks: counting periods, building a report for management, combining several timetables into one workbook, or loading the data into another school system. Edits you make in Excel do not flow back into Academic Scheduler, so treat the app as the master copy and export again after changes.
Use a share link when the timetable will change
Files go out of date the moment you move a period. On plans that include sharing, click Share next to Download to create a password-protected link. Anyone with the link and password sees the latest timetable, in a horizontal or vertical layout, and you can see how many times it has been viewed.
Tips from schools we work with
- Finish edits first. Click Save All before turning Edit Mode off; unsaved pending changes are discarded and won't appear in the file.
- Export teacher timetables too. Teachers prefer their own timetable over hunting through class sheets, and it is generated automatically.
- Re-export after every change. Or switch to a share link and skip re-sending files altogether.
- Print in colour if you can. The PDF header and alternating rows are easier to read than plain black and white.
- Need exam schedules? Exam timetables have their own PDF download, covered in Download Exam Timetable as PDF.
New to building timetables? Read How to Make a School Timetable. For daily views of the whole school, see Day Timetable in vertical and horizontal views, and for the bigger picture, Timetable Management Software.
Frequently Asked Questions
Can I export a school timetable to Excel?
Yes. Open the class or teacher timetable in Schedules, click Download and choose Download as Excel. You get an .xlsx file with days as rows and periods, including their times, as columns.
Can I download a timetable as PDF?
Yes. Choose Download as PDF. The file is an A4 landscape table ready to print, with the generation date and your school name.
Does Academic Scheduler export to CSV?
Not directly. Export to Excel (.xlsx), then use Save As CSV in Excel or Google Sheets if another system needs CSV.
Can I export teacher timetables, not just class timetables?
Yes. Switch to the Teacher Timetable tab, select the teacher and use Download in the same way.
Do I have to re-export after every change?
Files are snapshots, so yes. To avoid this, share a password-protected link, which always shows the current timetable.
What paper size is the PDF export?
PDF downloads are A4 landscape, which fits a full week on one page for printing or the notice board.
Get your timetable out to everyone
Start your free trial of Academic Scheduler, build your timetable and export it as PDF or Excel in a couple of clicks.
